Imagine this: your HOA is in the process of voting for new Board of Trustee members. This lengthy process involves interviewing each candidate, sharing their information with community members, counting votes, and more.
And this is just one of the countless tasks that an HOA oversees daily.
So the question is this: are you prepared to handle all aspects of community management services in your Vancouver, WA HOA? If not, you need an HOA Manager, and here are 5 reasons why.
1. Coordinates Community Activities
HOA-USA reports that the US is home to more than 370,000 homeowner associations. Of these communities, HOA Managers are tasked with coordinating activities such as:
- Board of Trustee voting
- Seasonal activities, including holiday events and decorating
- Monthly Board meetings to discuss the community
These events require careful planning, often asking members to RSVP, making homeowners association leadership an absolute must.
2. Owner Disputes
When owners find faults with their HOAs, managers become a necessity.
Not only do these dedicated professionals understand the bylaws, but they're able to convey these rules and regulations to members. Should members fail to comply with these rules and regulations, HOA Managers are tasked with holding them accountable.
3. Legal Knowledge
Most HOA Community Managers are well-versed in the legal aspects of managing a community. This includes compliance with the following:
- Local and state laws
- HOA regulations
- Any documents, such as bylaws
If an HOA Manager requires legal assistance, they can find a reputable lawyer to assist with any community-related legal questions.
4. Annual Budgeting
These budgets account for any renovations or repairs the community needs, either over the next year or the next decade. From there, HOA Managers can create a budget that works for everyone in the community, crafting payment plans.
Some items that HOAs account for include (but aren't limited to):
- Road work, including street paving
- Maintenance of common areas, including parks and playgrounds
- Upkeep pr repairs of any clubhouses
- Snow removal
- Landscaping
These are only a handful of items that HOAs budget for, as each community has its own annual projects. Annual budgets ebb and flow to match the community's current needs. HOA Managers are responsible for creating these budgets and sharing them with members, especially if any budgets are being voted on.
HOA Managers are also responsible for being transparent with members, which might mean managing a web portal that provides homeowners access to:
- Bylaws
- Payment options
- Accounting records
And more.
5. Vendor Management
Property management support includes keeping the community's grounds well-maintained, either as repairs or upgrades. Before they tackle these projects, they have to contact vendors to find the best price for each job.
This might include:
- Lawnmowing
- Power washing
- Roof repair
- Asphalt resurfacing
- Pest management
Since HOAs rely on member fees for paying vendors, professionals should provide quotes and references when bidding on jobs. As such, HOA Managers are essential when overseeing these projects.
Find the Best HOA Manager
If you're ready to watch your community thrive, then hire the best HOA Manager in the Vancouver, WA area. From budgeting and vendor management to upholding bylaws within the community, these trusted professionals do it all.
Invest West Management offers an HOA Member Portal, plenty of vendor resources, property management, and more. Request a management proposal today and get ready to have your HOA expertly managed.
